Aramark Questions
1. Can you please provide the Meal and Revenue Report for the 2018-2019 School year for the High School?
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2. Please provide your total PAL dollars for the 2019-20 school year. Along with the amount that will be allocated to the High School.
Total PAL for District is $169,295.00 High School is $42,323.75
3. On page 2 there is vendor information for purchasing that all FSMC will be able to review. Can you please provide the product information for provided distributors? Additionally if the FSMC has better pricing for the same or like product will the awarded vendor be allowed to use a different distributor?
No. Must use current bids for the first six months. Bids available in Purchasing for review as stated in the RFP
4. Please provide a detailed labor schedule for the High School including the position, daily scheduled hours, hourly rate and total number of paid days including any PTO, vacation, holiday or sick pay.
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Chartwell Questions
1. Page 2 item #6…Please advise what you are stating. Is the successful proposer to use the vendors listed for 6 months of the life of the contract over 4 ½ years?
No, just the initial 6 months
2. Will the district remain purchasing or will the successful proposer purchase. If so, we will need to see the current bids in place in order to propose the best price.
The successful proposer will work through our manager who will still be employed by Bartlett to do the ordering from our current vendors for the first six (6) months
3. Please provide a SY 2018-2019 Revenue and operating Expense Report for the High School
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4. Will the 9TH grade academy be included?
No, this RFP is for the high school only
5. Please provide Meal Claims Reports for SY 2018-2019
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6. Please provide an employee listing including position and wage and benefits
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Sodexo Questions
1. Could you please confirm the number of serving days?
175 Serving days
2. For the purpose of modeling, could you please provide the current staffing details of the nutrition department? Names are not required but info on salary, benefits, tenure, assigned school, and whether full time or part time would be helpful.
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3. In responding to the RFP as written, is it acceptable to also include an additional alternate?
No. This RFP is only for the high school
4. Would it be possible to provide pdf files of the documents shared by the architect during the pre-bid meeting?
622 FS2.1
621 FS1
255 AC9-1
238 AC1-7
235 AC1-3
5. Do we have approval to use Bartlett City Schools logo and images?
Yes, for presentation purposes only
Taher Questions
1. Please provide the Food Service programs audited financial statements for the last 3 years
The Food Service program is not audited separately from Bartlett City Schools which is a part of the City of Bartlett audit
2. Please provide a copy of the Bartlett High Reimbursement claim forms for the 2018-19 school year
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3. Please provide a labor schedule to show each food service worker at the high school including: hours worked per day, number of days paid, rate of pay, and benefits of each employee. Also, please confirm any employee that will be moving to the FSMC.
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4. Copy of the labor union contract (if applicable)
There is no labor union contract.
5. What is the current Point of Sale System that is in place?
One Source/Horizon
6. Will the district be interested in catering opportunities ($0 revenue listed at HS for catering)
Yes
7. Can you please share the beginning and ending Food Service Fund Balance for the last 3 years and the projected ending balance for the 2018-2019 school year?
2015-2016: Beginning Balance: $27,234 Ending Balance: $208,669
2016-2017: Beginning Balance: $208,669 Ending Balance: $336,841
2017-2018: Beginning Balance: $336,841 Ending Balance: $488,030
2018-2019: Beginning Balance: $488,030 Ending Balance: $488,907
District RFP Pricing Clarifications:
Request for Proposal Pricing Sheet in RFP asks for a Total Lump Sum Bartlett High School $________
The above would be for the initial eighteen months contract. In addition, specify somewhere in your Fee Section of your proposal response the Total Lump Cost for 1.1.20-6.30.20 and Total Lump Cost for 7.1.20-6.30.21 for the first eighteen months contract. Include a further breakdown of cost for both periods, i.e. administration cost, management fee, controllable/non-controllable cost, etc...